Pricing and plans guide
This article covers common billing and payment questions.
In this article
Plans and features
|For a shared inbox or your support team's first help desk||Reporting, automation & integrations for support teams||Advanced reporting & features designed for large teams|
Included in all plans
- Outstanding 24x6 support, 30-minute average response time
- Unlimited email volume and storage
- Help Scout mobile (iOS and Android)
Common subscription questions
What's a User? Am I paying for all of my customers who need help?
A User in Help Scout is anyone who needs a login to answer or manage conversations. Your customers don't have access to Help Scout, so you can provide support for as many folks as you'd like on each plan.
Can I add or remove Users during the billing cycle?
You can add or remove Users from your account whenever you need to, month to month. If you make changes before your next payment date, you'll see your monthly total update accordingly. We don't pro-rate any payments. You pay once a month, so User accounts can fluctuate between payments without extra charges taking place.
Is the account owner a billable role?
Yes. One person must be the account owner in order to manage subscription settings. If you need to change the owner, get in touch and we can make that happen. Ownership change requests must come from the current account owner.
What types of payment do you accept?
We accept all major credit cards. Our annual payment plan includes the option to pay by PayPal, and we can send you an invoice when it's time to renew. More on that below.
How do I update my credit card information?
The account owner can update payment details from the Your Plan page.
Do you offer non-profit or education discounts?
We offer a 10% discount to 501(c)3 organizations and educational institutions, which can be combined with the annual payment discount. For the non-profit discount, send us an email showing your tax-exempt status (if you're US-based, we'll need to see proof of your 501(c)3 status) and we'll get you squared away.
I got a Payment processing error email. What's the deal?
For whatever reason, we were unable to charge the credit card you have on file. Click on the blue edit link under your card details, double check that it's all correct, and we'll give it another go. If you're still having trouble, or you get locked out of your account, send us a quick email and we'll get it sorted. If your payment is declined by your bank or credit card institution, you will need to contact them to find out why.
Docs knowledge base
How much does Docs cost?
Docs is included on the Standard and Plus plans, and is not tied to what you're paying for User accounts. You can add more sites for $20 per site, per month.
What is a limited Docs site?
A limited Docs site requires you to set up a public Docs site with no private collections.
Can I add more Docs sites?
- The Standard plan includes 1 site. You can add more sites for $20 per site, per month. There is no limit to the number of articles you can add.
- The Plus plan includes 3 sites. You can add more sites for $20 per site, per month. There is no limit to the number of articles you can add.
Can I just pay for Docs and not use the help desk?
Absolutely - just sign up on the Standard plan.
How do annual payments work?
Since Help Scout charges per User and Users may fluctuate, annual payments are assessed as an account credit. As the number of Users change over time, you're only billed for the Users you have. If you make an annual payment for 10 Users and move down to 7, your credit will last longer than a year. Likewise, if you purchase 10 Users and add more over time, the credit may run out in less than a year.
We like doing it this way, so we never have to pro-rate new Users or ask you to make additional payments along the way as your business changes. Once your annual payment credit goes below 2 months, we'll send you a reminder to renew.
What are the savings if I sign up for an annual subscription?
By signing up for an annual subscription, you'll save big each month. Here's a breakdown of each plan:
Basic plan: $8/User/month (typically $12/User/month)
Standard plan: $15/User/month (typically $20/User/month)
Plus plan: $27/User/month (typically $35/User/month)
Can I pay via PayPal?
Absolutely. You won't see a payment option for PayPal on the Your Plan page for annual payments, but if you send us an email with how many Users you need, we'll send you an invoice within one business day. We kindly ask that invoices be paid on receipt, as your account may become inactive after 30 days without payment.