Auto-forwarding from Google Apps
We use Google Apps for just about everything here at Help Scout, so if you're on the fence about using it for your business, we give it 16 thumbs up. Forwarding email from Google Apps or Gmail is quite easy:
First things first! Open up your mailbox in Help Scout, click on the gear icon in the lower left-hand corner, and select Connection Settings from the dropdown menu.
Connection Settings page, click on the
Receiving Emails tab, and you'll notice a funky looking email address - this is your forwarding alias. Copy it to your clipboard and head over to Gmail.
Click on the gear icon in the upper right-hand corner of Gmail, then click the
Settings option from the drop-down menu.
Click the Forwarding and POP/IMAP tab from the top menu. Then click the Add a forwarding address button.
You'll see a pop-up window asking for your forwarding address. Paste the address you copied earlier in to the text field, then hit Next. A pop-up will appear where you will be asked to confirm what you just did, so hit Proceed, followed by OK in the next window to close it out.
Head back to Help Scout and refresh your mailbox. You should see a confirmation email from Google; go ahead and click the verification link. A new tab will open with another confirmation from Google stating that your forwarding has been set up successfully.
Take a look at the Forwarding and POP/IMAP tab again in Gmail to make sure forwarding is enabled. You can choose what to do with the messages in your Gmail inbox as well. We recommend keeping a copy in the inbox, but it's totally up to you. There's a Save Changes button hiding at the bottom of the page; don't forget to save when you're done editing your forwarding rule.
Note: Once you've enabled forwarding, you should be completely hands-off in Gmail. Do not reply to or modify any conversations in your Gmail inbox, as this will break the Help Scout conversation link. Replies or updates might be lost if you're not working exclusively from Help Scout.